Prioritize Daily Tasks
AI ranks your tasks by urgency and importance, presenting a focused action list each morning based on deadlines and energy levels.
task prioritizationdaily planning
— Category • UPDATED MAY 2026
Best AI Time Management Tools in 2026
Discover AI time management tools that help you prioritize tasks, optimize schedules, and reclaim lost hours. From smart calendars to productivity analytics, these solutions adapt to your workflow for measurable efficiency gains.
55
Total tools • 0 added this month
39
With free trial • 76% offer free tier
4.4 ★
Avg rating • from 220 reviews
Recently
Last updated • from live listings
Showing 1-55 of 55 Ai Time Management Tools tools
1,000 /mo
Productivity
Mac Pet adds a pixel companion to your menu bar or notch to help you stay focused. Use the Pomodoro timer and activity tracker to build daily work habits.
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Free+From $4.99/mo
Try Now1,000 /mo
Task management
SelfManager.ai helps you organize tasks and track time in a date-centric AI workspace. Use AI to draft weekly plans and generate detailed work reviews.
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Free Trial
From $8/mo
Try Now1,000 /mo
Productivity
DynamicLake adds a Dynamic Island to your Mac to help you manage music, calls, and notifications. Access real-time weather, schedules, and file management.
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Free Trial
Free+From $15/mo
Try Now1,000 /mo
Calendar
Akiflow integrates your tasks and calendars into one app powered by AI. Use time blocking and a universal inbox to organize your daily schedule.
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Free Trial
From $14.99/mo
Try Now1,000 /mo
Fitness
My Training Plan helps you create personalized marathon and half marathon training schedules using your Strava data. My Training Plan keeps you motivated and prepared by tracking progress and adjusting plans for race day success.
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From $7.99/mo
Try Now1,000 /mo
Personal growth
EpicTopia AI helps you organize and track your life goals with personalized plans and daily guidance. EpicTopia AI keeps you motivated by visualizing progress and providing insights for continuous growth.
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Free+From $9.99/mo
Try Now1,000 /mo
Productivity
RescueTime helps you automatically track time spent on apps and websites to improve focus and productivity. RescueTime offers detailed reports and distraction blocking to optimize your work habits and manage projects efficiently.
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Free Trial
Free+From $12/mo
Try Now1,000 /mo
Calendar
Ocal AI helps you manage your calendar effortlessly with smart scheduling and real-time updates. Ocal AI streamlines your time by syncing calendars and providing AI-powered meeting suggestions.
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Free Trial
Free+From $19/mo
Try Now1,000 /mo
Time tracking
RotiMeApp helps you create eye-catching meta titles and descriptions to boost CTR and increase upvotes. Use this tool to enhance your website’s visibility and drive more traffic.
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Free Trial
Free+From $12/mo
Try Now1,000 /mo
Productivity
Screen Time for Windows helps you track app and website usage to understand and improve your productivity. This tool offers AI-backed tips and detailed reports to optimize your work habits effortlessly.
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Free Trial
Free+From $6/mo
Try Now1,000 /mo
Project management
Servcy helps freelance agencies track project costs and timelines in real time to improve profitability and efficiency. Servcy’s all-in-one platform simplifies project management, keeping budgets on target and deadlines met.
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Free Trial
From $49/mo
Try Now1,000 /mo
Calendar
SET.DO helps you organize your schedule and manage tasks efficiently to boost productivity. This AI-powered calendar tool simplifies planning and keeps your day on track.
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Free+From $15/mo
Try Now1,000 /mo
Time tracking
MonitUp AI Time Tracker helps you monitor computer activity and identify time-wasting habits, using personalized AI suggestions to boost productivity. Its detailed reports and optional screenshot feature provide clear insights for remote employees and freelancers.
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Free Trial
From $6/mo
Try Now1,000 /mo
Productivity
MyTask AI helps you quickly add and manage Google Calendar events using natural language commands. MyTask AI simplifies scheduling by syncing directly with your calendar for fast, effortless event creation and editing.
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Free Trial
Free+From $2.49/mo
Try Now1,000 /mo
Task management
Toby helps you streamline task management and time tracking with AI-powered automation, smart prioritization, and personalized scheduling. Boost your productivity by letting Toby analyze your workflow and keep you on top of deadlines effortlessly.
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Free Trial
Free+From $8/mo
Try Now1,000 /mo
Task management
TodoBee helps you organize daily tasks and manage projects efficiently in one place. Streamline your workflow and stay productive throughout the day.
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Free Trial
Free+From $5/mo
Try Now1,000 /mo
Goal setting
Plan Quest helps you set, track, and achieve your personal and professional goals with AI-powered planning tools. Plan Quest makes goal management simple by visualizing progress and prioritizing tasks on an interactive timeline.
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Free Trial
Free+From $19/mo
Try Now1,000 /mo
Scheduling
SnapShifts helps users streamline employee scheduling and improve workforce management with ease. This tool simplifies shift planning to boost productivity and reduce scheduling conflicts.
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Free Trial
Free+From $29/mo
Try Now1,000 /mo
Productivity
Focus Buddy helps you stay productive by managing tasks and reducing procrastination with AI-powered focus sessions. Focus Buddy keeps your to-do list updated and provides insights to improve your work habits.
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Free Trial
Free
Try Now1,000 /mo
Health
Fitlock helps users improve fitness and reduce screen time by unlocking apps only after daily health goals are met. Fitlock offers customizable schedules and app blocking to support a balanced, active lifestyle.
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Free+From $9.99/mo
Try Now1,000 /mo
TimeTabled helps users organize schedules efficiently to improve time management and connections. This tool simplifies planning so you can focus on what matters most.
Free+From $9/mo
Try Now1,000 /mo
Goal planning
QTR helps you reverse-engineer your goals and own your time by breaking down big ambitions into manageable weekly tasks and milestones. Plan, commit, and track progress with daily blocks and sprints to stay focused and ship consistently.
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Free Trial
Free+From $12/mo
Try Now1,000 /mo
Accountability
Squad helps users build lasting habits by joining group challenges and staying accountable with daily check-ins. Squad offers a supportive app to track progress, motivate consistency, and achieve personal goals.
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Free Trial
Free
Try Now1,000 /mo
Calendar
Clockwise helps users optimize their calendars by creating more focus time and smartly rescheduling meetings. Clockwise improves productivity and work-life balance for teams and individuals.
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Free+From $10/mo
Try Now1,000 /mo
Time tracking
Backlsh helps users automatically track time and manage projects without manual timers, boosting team productivity effortlessly. Backlsh provides real-time insights and AI recommendations to optimize workflows and improve accountability.
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Free Trial
Free+From $2.90/mo
Try Now1,000 /mo
Time tracking
PointOne helps legal firms automatically capture and generate accurate time entries to improve billing efficiency and compliance. PointOne streamlines time tracking with AI-powered tools that enhance productivity and reduce revenue leakage.
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From $49/mo
Try Now1,000 /mo
Productivity Vibes helps users enhance website visibility and engagement with optimized meta titles and descriptions. Productivity Vibes makes it easy to increase upvotes and drive more traffic to your site.
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Free+From $9/mo
Try Now1,000 /mo
Productivity
AI ProDo helps users organize tasks and stay motivated with personalized AI assistance tailored to their work style. AI ProDo enhances productivity by tracking progress and offering smart recommendations for efficient task management.
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Free Trial
Free+From $15/mo
Try Now1,000 /mo
Productivity
Project Ambience helps you achieve deep focus with AI-tailored audio spaces for work and study. Boost your productivity with neuroscience-backed soundscapes.
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Free Trial
Free+From $5/mo
Try Now1,000 /mo
Employee monitoring
Mera Monitor helps you track team productivity and gain real-time visibility into work habits without micromanaging. This employee monitoring software boosts efficiency with screen monitoring, attendance tracking, and intelligent reports.
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Free Trial
Free+From $19/mo
Try Now1,000 /mo
Productivity
Focu helps you build a balanced, productive workday with AI-guided journaling, smart check-ins, and a built-in pomodoro timer. All data stays private on your Mac, with local AI processing and open-source transparency.
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Free Trial
Free+From $19/mo
Try Now1,000 /mo
Calendar management
Calendar Hunter helps you effortlessly find and book ideal meeting times across multiple calendars. Streamline your scheduling process and reclaim hours of productivity today.
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Free Trial
Free+From $12/mo
Try Now1,000 /mo
Productivity
Time Squeeze helps you automatically track and consolidate your computer activity to improve productivity and simplify billing. Time Squeeze offers detailed reports and easy data exports without needing extra project management software.
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Free Trial
Free+From $9/mo
Try Now1,000 /mo
Productivity
Blitzit helps you organize tasks, track time, and stay focused with smart lists and Pomodoro timers. Blitzit simplifies productivity so you can plan, prioritize, and crush your day efficiently.
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Free Trial
From $6.99/mo
Try Now1,000 /mo
Pet care
noidentity helps users manage and organize apps for Apple platforms with ease and efficiency. noidentity simplifies tasks like pet care, photo edits, and time tracking to enhance your daily productivity.
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Free
Try Now1,000 /mo
Productivity
Daily Spiral helps you organize daily tasks and track habits through a clear, structured interface. Improve your focus and stay productive every day.
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Free Trial
Free+From $10/mo
Try Now1,000 /mo
Accountability
Dewey helps you stay accountable and track your goals effectively to improve productivity. Dewey provides simple tools to keep you focused and motivated throughout your day.
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Free+From $9/mo
Try Now1,000 /mo
Education
Study Plannr helps users create personalized AI-powered study plans tailored to subjects, topics, and assessment dates. Study Plannr improves revision efficiency and supports goal setting for students and parents.
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Free Trial
Free
Try Now1,000 /mo
Productivity
SkedPal helps you turn your to-do list into a realistic, time-blocked schedule using AI. It automatically prioritizes tasks and adapts to daily changes.
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Free Trial
Free+From $12.50/mo
Try Now1,000 /mo
Productivity
Magicflow helps users improve focus and productivity by tracking time and distractions in real time. Magicflow offers actionable insights and tools to optimize work habits and maintain deep focus.
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Free Trial
Free+From $8/mo
Try Now1,000 /mo
Productivity
Magicflow helps founders and makers boost focus with AI-powered time tracking and personalized productivity insights. Start your free trial to transform your workflow and achieve deep work.
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Free Trial
Free+From $8/mo
Try Now1,000 /mo
Productivity
Taskaid AI helps you manage daily tasks efficiently by harnessing AI to boost productivity and stay organized. Taskaid AI simplifies task management for professionals aiming to achieve more with less effort.
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Free Trial
Free+From $19/mo
Try Now1,000 /mo
Productivity
Nural helps you schedule your day, plan SMART goals, and manage projects in one simple space. Track your progress and stay focused on daily tasks.
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Free+From $2.99/mo
Try Now1,000 /mo
Metronome
The Metronome by Soundbrenner helps musicians master timing with a precise tuner and practice tracker. Stay on beat and reach your musical goals.
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Free Trial
Free+From $4.99/mo
Try Now1,000 /mo
Productivity
xdash.ai helps users optimize productivity and manage time efficiently with easy file additions and streamlined workflows. Use xdash.ai to enhance your daily tasks and improve overall work performance.
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Free+From $15/mo
Try Now1,000 /mo
Email security
Spamdrain stops junk mail, viruses, and phishing attempts to keep your inbox clean. It works on all your devices to block unwanted emails automatically.
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Free Trial
Free+From $15/mo
Try Now1,000 /mo
Automation
Coflow helps you enhance website visibility and engagement with optimized meta titles and descriptions. Use Coflow to increase upvotes and drive more traffic to your site naturally.
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Free Trial
Free+From $15/mo
Try Now1,000 /mo
Time tracking
Rize helps teams automatically track billable hours without timers or manual entry, capturing every minute of work in the background for accurate time data. Trusted by 350k+ professionals, it boosts profitability and eliminates timesheet admin.
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Free Trial
Free+From $19/mo
Try Now1,000 /mo
Productivity
ToDoIt helps you manage daily tasks by converting your voice into organized lists. This AI tool supports 57 languages to keep you focused and productive.
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Free Trial
Free+From $1/mo
Try Now1,000 /mo
Timekeeping
Laurel helps firms automate timekeeping with AI to capture billable hours accurately and gain operational insights. Laurel boosts efficiency by reducing manual entry and revealing opportunities to grow profits.
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Free+From $29/mo
Try Now1,000 /mo
Ai calendar
FlowSavvy auto-schedules your tasks and reschedules them when plans change, helping you stay on top of deadlines without the hassle. It reduces mental load by intelligently planning your day around your priorities and existing events.
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Free Trial
Free+From $9.99/mo
Try Now1,000 /mo
Productivity
dypt helps you organize tasks effortlessly by breaking them into manageable subtasks and setting reminders to stay on track. dypt uses AI to simplify planning, prioritize work, and collaborate with others for better productivity.
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Free+From $5/mo
Try Now1,000 /mo
Goal planning
Unlock by BeforeSunset AI helps you turn your intentions into clear, manageable steps for steady progress. Unlock adapts as your goals evolve, keeping you consistent without feeling overwhelmed.
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Free
Try Now1,000 /mo
Calendar
Reclaim helps you automatically schedule work, meetings, and personal time to boost productivity and maintain balance. Reclaim.ai uses AI to optimize your calendar, defend focus time, and simplify meeting planning.
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Free Trial
Free+From $9/mo
Try Now1,000 /mo
Productivity
Trevor AI helps you organize tasks and calendars with smart scheduling and AI-powered time-blocking for better daily focus. Trevor AI simplifies planning by syncing all your to-dos and suggesting optimal times to boost productivity.
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Free Trial
Free+From $6/mo
Try NowAI Time Management Tools Resources
Hand-picked reads from our editors — guides, comparisons, and field notes from the engineers shipping with these tools every day.
AI Time Management Tools Buyer's Guide
AI Time Management Tools
AI time management tools use machine learning and data analysis to help individuals and teams allocate their most valuable resource - time - more effectively. Unlike traditional calendars or to-do lists, these tools learn from your work patterns, predict task durations, and automatically suggest optimal schedules. By integrating with your existing digital ecosystem, they reduce manual planning and free up mental energy for high-impact work.
These tools sit within the broader category of productivity tools, but they focus specifically on temporal aspects: when you work, how long tasks take, and where interruptions occur. For teams, they provide visibility into collective time use, helping leaders balance workloads and avoid burnout. Modern solutions combine calendar management, task prioritization, focus tracking, and reporting into a single interface.
How AI Improves Time Management
Traditional time management relies on manual effort - entering appointments, estimating durations, and reviewing past performance. AI transforms this by automating data collection and delivering actionable insights. The technology analyses your digital breadcrumbs: email response times, application usage, meeting attendance, and completion rates. It then identifies patterns, such as peak focus hours or frequent interruptions, and suggests changes to your routine.
For example, an AI tool might learn that you're most productive in the morning and automatically block that time for deep work, rescheduling low-priority meetings to the afternoon. It can also detect when you've overcommitted and recommend delegating or rescheduling tasks. Over time, these adaptions compound, potentially recovering several hours per week. Some tools integrate with scheduling platforms to sync across team calendars, avoiding conflicts and reducing coordination overhead.
Key Features of AI Time Management Tools
When evaluating AI time management software, look for these core capabilities that distinguish them from standard productivity apps:
- Automatic time tracking that categorizes activities without manual input, using app and window monitoring.
- Intelligent scheduling that finds optimal meeting windows based on participant availability and work preferences.
- Predictive task duration estimation using historical data to help plan realistic timelines.
- Focus mode enforcement that blocks distracting websites and notifications during designated deep work sessions.
- Productivity dashboards that visualize time allocation, completion rates, and trend comparisons over weeks.
Many tools also offer natural language input - you can type or speak "schedule 30 minutes for quarterly report tomorrow" and the AI handles the rest. Advanced systems incorporate task management features, allowing you to break projects into subtasks with estimated durations and dependencies.
Benefits for Professionals and Teams
For individual professionals, the primary benefit is reclaiming time lost to manual planning and context switching. AI tools reduce the cognitive load of deciding what to do next by surfacing the most important tasks at the right moment. Freelancers and solopreneurs gain insight into how they bill time, enabling more accurate project quotes and client invoices.
Teams see improved collaboration transparency. When everyone uses a shared time management tool, managers can identify bottlenecks, redistribute work, and ensure project milestones stay on track. Integration with project management platforms means that time estimates feed directly into sprint planning and resource allocation. Additionally, meeting optimization reduces the number of low-value sessions, freeing up collective focus time.
Use Cases Across Industries
AI time management tools serve diverse professional environments. Common applications include:
- Software development teams using time tracking to improve sprint velocity and identify recurring blockers.
- Marketing agencies scheduling content production and campaign reviews across different client calendars.
- Consultants and lawyers automating billable hour capture and reducing administrative overhead.
- Remote workers maintaining boundaries by scheduling dedicated offline and focus periods.
These tools also pair well with meeting assistants to automatically log and follow up on action items, ensuring no task slips through the cracks after discussions.
How to Choose the Right Tool
Selecting an AI time management solution requires assessing your specific workflow and team size. Start by identifying your biggest time management pain points: overscheduling, poor task prioritization, or lack of insight into where time goes. Then evaluate tools based on integration depth - does it connect with your email, calendar, and workflow automation systems? Check that the AI models are transparent about why they suggest certain schedules, so you can override when necessary.
Consider privacy and data security: because these tools monitor activity, ensure they offer local processing or end-to-end encryption. Many providers offer free tiers with limited features, allowing you to test before committing. For enterprises, look for administrative controls and compliance with standards like SOC 2 or GDPR.
Integration with Other Productivity Tools
AI time management tools are most powerful when they exchange data with your existing assistant tools and digital workspace. For instance, a time tracker might pull task lists from a project management app and automatically log time against each task. Similarly, it can sync with note-taking apps to capture meeting notes and action items, converting them into scheduled tasks.
Integration with communication platforms like Slack or Teams enables time logging via direct messages or slash commands. Some tools also connect with billing software to generate invoices from tracked hours. The goal is a unified system that minimizes manual data entry and ensures every minute is accounted for without extra overhead.
The Future of AI in Time Management
As AI models become more contextual, time management tools will likely anticipate needs before they arise. For example, a tool might proactively block focus time when it detects a deadline approaching, or suggest breaks when productivity metrics dip. Integration with wearable devices could incorporate biometric data - heart rate or sleep patterns - to recommend optimal work-rest cycles.
Natural language processing will improve, making interactions conversational. You might ask "What's the best time for a team brainstorming session next week?" and receive a schedule that accounts for past meeting patterns and individual preferences. The line between time management and team collaboration will blur, with AI facilitating synchronous and asynchronous work seamlessly.
Conclusion
AI time management tools are transforming how professionals and teams approach their days. By automating mundane planning and providing data-driven insights, they help users focus on meaningful work. Whether you're a solo freelancer or part of a large organization, adopting these tools can lead to more predictable schedules, reduced stress, and higher output quality.
Popular use cases
Teams across industries use AI time management tools to streamline daily operations and reduce wasted effort. These applications address common challenges like overbooking, missed deadlines, and unbalanced workloads.
Optimize Meeting Schedules
Automatically find meeting times that respect all participants' focus blocks and time zones, reducing scheduling back-and-forth.
meeting schedulingcalendar optimization
Track Billable Hours
Capture every billable minute with background tracking and categorize entries for clients, projects, and activities.
time trackingbillable hours
Reduce Context Switching
Identify patterns of task hopping and suggest focused work intervals with notifications to minimize distractions.
context switchingfocus time
Forecast Project Timelines
Predict task completion dates using historical velocity data, helping teams set realistic deadlines and avoid overcommitment.
project forecastingdeadline planning
Balance Team Workloads
Visualize team capacity across projects and redistribute tasks to prevent burnout and ensure even contribution.
workload balancingteam capacity
Frequently asked questions
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